Medical Record Retrieval

Neural IT provides Medical Record Retrieval services to Mass Torts and Personal Injury law firms encompassing medical malpractice, product liability, personal injury, workers compensation, and other medical-related cases.

Our vision is to be the industry leader in this arena having direct access to physicians, clinics or hospitals to speedily secure the required information. We understand that medical records are the backbone of building a strong case.

Our medical record retrieval service is efficiently designed to retrieve accurate medical information with the widest possible reach to get cases trial-ready faster.

Reports Are Organized In Chronological Order

Coherent view of the medical history

Easy to review and analyze

Quickly find relevant information in the record

Speedy response to legal proceedings

Bookmarked and bates stamped pages

Allows faster case preparation and presentation

Summarizing, indexing, and search tools in place

Backup of all records

Types Of Records Requested

Physician Notes

Visit Notes

Radiology Records

Operative Notes

Anesthesia Notes

Billing Records

Emergency Notes

Pharmacy Records

Physiotherapy Notes

Gynecology Visit Notes

Psychology Notes

Delivery Notes

Occupational Therapy Notes

Checklist Before Outsourcing

HIPAA-compliant
All records in digital form and with proper backup facility
Speeds up the entire retrieval process
Ability to identify and request only specific records
Track all costs by case and individual for billing
Optimal resources utilization
Reducing turnaround time
Minimizing provider inconvenience

Our Team

Experienced and well-trained on communicating with medical records custodians at hospitals, clinics and physician offices.

Customer Service Team
Data Entry team
Initial Contact / Verification Team
Follow Up/Record Retrieval Team
Quality Assurance Team

Digital Format

This completely seamless online digital process is designed to manage huge volumes of medical records. A complete end to end workflow solution, meeting the challenges of maintaining relevancy, delivery deadlines, data security with unprecedented client satisfaction rates.

Click here to access more: Outsourcing services | Mass tort news

Why Go Digital?

Medical records are required for legal settlements, lawsuits preparations, insurance purposes, as proof to be presented in medical-legal cases. Generally, only medical facilities have access to these records. This service helps us get the required medical records from medical facilities in a valid and authorized way.

Original integrity of the document is never compromised.
Searching is easy and quick to find the relevant information.
Sharing is simple, fast, inexpensive with thorough confidentiality and privacy.
Cloud-based storage saves infrastructure storage space.
Multiple ways of organizing records, such as chronologically for a coherent view of the medical history and category.
Complete secure protection ensures records being accessed by unauthorized individuals including data tampering or theft.

Benefits Of Outsourcing To Neural IT

Saves you time & money

Better resource allocation

Speeds up the entire retrieval process

Track every request

An automated way to flag problems

Shorter turnaround times

Missing records identification

HIPAA Compliant

FAQ

How are the records retrieved?

Records can be retrieved via mail, fax, CD, pendrive, secured emails

So, will I get my records immediately?

It depends upon the medical facility, generally turn around is 5 days to 30 days.

How do I authorize you for retrieving records?

By signing a Letter of Representation, between Neural IT and your organization

Will my patients’ information be secure?

Yes, information is secured and protected under HIPAA Authorization. Any violation is an offence.

Which countries are covered for records retrieval?

USA

I need my records right now, can you help?

We can try using Rush services of Neural IT. Rush services are charged more than normal as they include quick follow ups and actions.

Who can see my data?

Medical Provider, Neural IT and your organization, only these 3 parties have access to the information.

Where do I start ?

By registering on Entrust.

How do I ask another question that isn't listed here?

Mail us at [email protected]

How does the billing take place, weekly/monthly basis or case basis?

Monthly

What if I never get records?

When a request is placed, and due to some reason no medical records are retrieved, the request is cancelled and you will be charged a cancel fee. The appropriate reason for non-availability of medical records will be provided to you via a documented proof from that specific medical facility.

What is the fee charged ?

Every request is charged at $30 and when cancelled it is charged at $15. A certain deposit amount is needed to begin this service. This fee does not include medical provider charges and quality analysis charges.

Will I be charged even if I do not get any records?

When a request is placed all efforts are taken by Neural IT to process the request and get the relevant medical records, in case no records are available, the request fee is charged. At times, the medical provider also charge for processing the request so though they are not able to retrieve records, some charges are applied for the service provided.

How should I pay for the charges?

It is a one time deposit amount with Neural IT which Neural IT uses for paying all the charges, a monthly invoice with all the details will be mailed to you.

Will I get proper invoices for my retrieval services?

Yes, a detailed invoice mentioning every request charge, medical provider charge and quality analysis charge will be provided at the end of every month.

What will be the mode of receiving my documents?

Entrust is a secured application used by Neural IT for sending, exchanging all the records. These retrieved medical records will be sent via Entrust.

What if I get incomplete records?

The medical records once retrieved go through the process of quality analysis, where there is a thorough check done of what is requested and what is received. In any case, a lag is identified, quality concerns are raised with the medical facility and proper follow up is maintained until the desired output is achieved.

When does the charge get applied; before I get the records or after I get the records?

At times, facilities demand pre-payment and then they release medical records, in such scenarios you will be charged first. Rest of the times, it is a post-payment, where medical records arrive first and then payment is done.

How frequently do you follow up once records are requested?

Follow up is done on the 7th day, 15th day, 20th day, 25th day and 30th day. Post 30th day, a notice is sent to the medical facility for delay, provided it is a Hitech request.